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Copyright Management Software is a comprehensive solution designed to streamline the entire workflow for copyright portfolio management. The software efficiently handles all key tasks, including deadline tracking, correspondence management, case document docketing, and automated alerts for hearings, filings, and submissions—ensuring accuracy and preventing missed deadlines. Its intuitive, paperless interface modernizes the operations of IP attorneys and copyright agents, making daily processes faster, simpler, and more organized.
Designed specifically for corporate environments, it enables seamless collaboration across multiple departments, including in-house legal teams, IP managers, R&D, business units, management, and marketing staff. The platform provides secure, role-based access controls, allowing inter-departmental teams to work together efficiently while maintaining confidentiality and proper authorization levels—all on a single centralized system.
Secure and centralized cloud-based storage designed for resilience and reliability Significant reduction in IT infrastructure expenses and dependence on specialized IT manpower Improved collaboration across teams through seamless cloud accessibility Anytime, anywhere access with advanced security protocols in place Noticeable savings in time and operational costs through fully managed software solutions Lower overall expenditure involved in managing and maintaining copyright portfolios Minimized risk of manual and process-related errors through automation Faster information processing and improved time management Supports business expansion by enabling efficient digital workflows Consistent, accurate, and periodic MIS reports from a unified system for better decision-making Streamlined organizational workflows that are more structured, precise, and easy to manage
The Deadlines Calendar provides a clear overview of all upcoming internal deadlines, keeping users organized and on track. With intuitive color-coding for different types of deadlines, it’s easy to prioritize tasks immediately. The Legal Software Suite also allows seamless synchronization with personal Google and Outlook calendars, ensuring your deadlines are accessible anytime, whether on your phone, tablet, or desktop.
The Dashboard offers a graphical interface that delivers at-a-glance visibility into key performance indicators (KPIs) related to trademark ideation processes. It serves as a progress overview of trademark and brand requests submitted by the business team.
The client module enables users to store complete client information in a centralized location, allowing details to be accessed at various stages within the software without the need for re-entry. This ensures consistency across the platform and allows for accurate and efficient data retrieval.
Clients can log in to view their entire IP portfolio and download summary reports in Excel, as well as documents such as certificates. They can also submit instructions to staff, such as requesting trademark renewals, directly through the software.
The system allows law firms to store, manage, and retrieve complete copyright information, including deadlines and documents, from the initial filing of a copyright application through examination, publication, and registration. All data is maintained in a centralized copyright repository, resulting in a streamlined, efficient, and highly productive workflow.
The software enables the storage, management, and retrieval of complete legal petition information, including deadlines and documents, from filing through counterstatements, evidence submission, and hearings. This information is organized within a centralized Legal Petition repository, ensuring a smooth and productive workflow for law firms.
The software offers an automated, end-to-end process flow throughout the entire lifecycle of a copyright application using its specially designed Law Engine.
A centralized docketing repository allowing you to store and retrieve all the documents, deadlines, and details from anywhere at any time.
Users can upload industrial copyright application data in bulk using the Excel import feature, making large-scale data entry efficient. The platform also supports cloning of industrial design applications across multiple jurisdictions to simplify international filings.
New industrial copyright cases can be created through the “Add New Case” option, where users can enter comprehensive application details such as design information, applicant details, classification and goods, priority claims, and copyright representations. For Hague filings, the system additionally captures designated country information along with the relevant deadlines.
The software supports docketing of all forms submitted to the IP office and enables users to download individual form PDFs or export all forms together in a ZIP file. It also tracks form-filing deadlines, allowing users to generate reports showing pending form submissions.
The platform also facilitates docketing of formality examination deficiency reports and automatically calculates response deadlines. Users can export individual or multiple formality examination reports in ZIP format. In addition, reports can be generated to track outstanding responses as well as cases where replies to formality examination reports have already been filed.
The system enables users to upload and manage formality examination deficiency reports and automatically calculates the corresponding response deadlines. Users can download individual formality examination reports in PDF format or export all such reports together as a ZIP file. Additionally, team members can generate reports that show formality examination responses that are still pending as well as those that have already been submitted.
The software also supports recording all examination reports received from the IP Office along with their respective reply to due dates. Users can download examination reports individually or export multiple reports collectively in a ZIP file. The platform further allows teams to generate reports identifying examination reports awaiting response and those that have already been replied to.
Managing hearing schedules can be challenging, but the system simplifies this process by enabling users to generate reports of upcoming hearings within a selected time frame, such as the next 30 days. This allows users to review upcoming hearing dates in advance and plan their schedules efficiently.
The platform enables users to record and manage all orders and decisions issued by the IP Office. Individual order or decision documents can be downloaded as PDFs, or multiple orders and decisions can be exported together in a single ZIP file.
Publication represents a key milestone in the industrial copyright lifecycle. The system allows users to upload and store publication documents along with the relevant journal number and publication date. Users can generate reports of published designs across a specific company, division, or sub-division. Publication documents can be downloaded individually or collectively in ZIP format. Upon recording the publication details, the software also automatically calculates and tracks the opposition period deadline in line with applicable industrial copyright regulations.
Registration marks the final stage of the industrial copyright application process, granting legal protection for a period ranging from five to ten years or more, calculated from the application or registration date. The system allows users to upload registration certificates along with the registration or certificate number and date. Users can generate reports of registered industrial designs filtered by company, division, sub-division, or date range. Registration certificates may be downloaded individually or bundled together in a ZIP file.
Keeping clients informed about updates in the status of their trademarks at every stage is a critical task, but drafting these communication emails can be time-consuming and tedious. The Iolite Legal Software Suite includes a Communication Manager that simplifies this process by enabling template-based client correspondence.
Users can select a pre-designed draft template, automatically populate it with relevant trademark information from the docket, attach supporting documents, and send updates with just a few clicks. The system also maintains a complete log of all emails sent, which can be accessed at any time. Additionally, users can configure their Email SMTP settings to send messages directly from their own email accounts.
The system provides a centralized repository for storing key instructions related to all industrial copyright applications, ensuring quick and easy access for authorized users.
Users can record and manage all critical deadlines associated with industrial copyright applications within the docket. Once a deadline is completed, it can be closed with a specified reason for completion. The platform allows users to view detailed deadline information, assign responsibility to specific users, and communicate deadlines to divisions or sub-divisions with a single click using pre-defined email templates.
The software offers comprehensive summary reports covering all industrial copyright applications, including rectification and cancellation details. These reports can be refined using a wide range of filter criteria to extract specific information. Users may also customize the report output by selecting only the required columns before exporting the data to Excel. For detailed review, users can directly navigate from the report to the corresponding case.
Through deadline reporting, users can generate lists of approaching deadlines within a chosen time frame. These lists can be filtered using multiple parameters and exported to Excel as needed. Deadlines can be closed directly from the report with an accompanying reason. Users can view additional application details by clicking the arrow icon or by navigating directly to the relevant case for deeper analysis.
The document reporting feature allows users to retrieve lists of documents recorded in the system for selected date ranges using multiple filtering options. Documents can be downloaded individually or exported in bulk as a ZIP file. For example, users can easily download all registration certificates for a particular company or division within a specified period. To review document-related details, users can navigate directly to the associated industrial copyright case.
It allows users to configure recurring variables once in the masters so that they can be used across the software to reduce the efforts of typing the values repeatedly. It also makes the software scalable by avoiding hardcoded variables to dynamic variables. Further, it maintains the variable contents uniform throughout the software making filtering of data accurate.
Create invoices, receipts, and credit notes using preformatted templates and send them directly to clients via email. Generate analytical summary reports and Statements of Account for any client as needed.
Track and record staff task details—including start and end times, task descriptions, and work performed—related to various trademark applications and opposition filings.
The platform allows users to define and manage recurring variables within master settings, enabling consistent reuse of values across the system. This reduces repetitive data entry, enhances scalability by replacing hardcoded values with dynamic configurations, and ensures uniformity of data for accurate filtering and reporting.